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We’ve all been there:
Your chicken or vegetables go bad in the fridge. Or maybe you’ve cooked a bigger portion than you intended, and you know it won’t taste good again the next day.
There is a quick solution. Just throw it away.
Now imagine that happening with billions of people around the world.
And just like that, through a mindless everyday task, you have all contributed to one of the biggest problems in the world: food waste.
But how big of a problem is it? Is it as simple as people throwing food in the garbage?
We’ll cover all things related to food waste in this article. Read on to learn more about:
- What is Food Waste and Food Loss (With Examples)
- Why Food Waste is a Problem (15+ Food Waste Statistics)
- What Are the Causes of Food Waste?
- How You Can Help to Reduce Food Waste
What is Food Waste and Food Loss (With Examples)
Food waste is essentially food that was produced or harvested for consumption but is instead thrown away.
When food spoils or expires, it’s not suitable for consumption anymore and gets thrown away. That’s food loss.
So, when you go to a restaurant and don’t finish your plate, the cook will throw your food away. And that’s food waste. Whereas if your broccoli start smelling in the fridge, that’s food loss.
Although food waste management experts use two different terms, both food waste and food loss contribute to food waste.
All the inedible parts of your food, however, like leaves or shells, are not counted. This is because they don’t fit the definition of food waste as “intended for consumption”.
We should note here that both waste and loss happen throughout the entire supply chain. So, there can be waste from the farmer, the restaurant that’s cooking your food, or the grocery store.
The waste that comes from supply chains was put in the spotlight during the COVID-19 pandemic. Since restaurants, canteens, and cafes were closed, all their food inventory went to waste. Thus, they contributed to the creation of already huge mountains of wasted food.
Why Food Waste is a Problem (10+ Food Waste Statistics)
Now that we’ve touched base on what food waste is, let’s discuss how it is harmful.
You may be aware of some of the negative effects of food landfills in terms of space use, but the issues run deeper than you think.
Two of the biggest concerns associated with food waste are CO2 emissions and water waste.
Food Waste Causes Carbon Emissions
Each kilogram of waste contributes to the release of 2.5 kg of CO2 into the atmosphere. And globally, we throw away around 1.3 billion tons of food every year. That’s one-third of the world’s entire food production.
If you’re numerically-savvy, you’ve probably done the math: that’s 3.25 billion tones of CO2 emissions per year. By comparison, the CO2 released from all air conditioning devices around the world amounts to 2 billion tons per year.
Food Waste Leads to Water Waste and Ethical Concerns
As for water waste, 1.3 billion tons of wasted food leads to 45 trillion gallons of water being lost every year. Water is used throughout the entirety of the food production cycle, and when we throw food away, we also waste the water used to produce it.
Beyond the environmental and economic implications, wasting food can also be regarded as immoral. That’s because about 8.9% of the world’s population is hungry or malnourished. Parts of the food we are wasting can go to the 135 million people suffering from acute hunger.
Food Waste is a Priority for Sustainable Development Goals
Here are some other mind-blowing statistics:
- The water used each year to produce food that is lost or wasted is equivalent to the annual flow of Russia’s Volga River, or three times the volume of Lake Geneva.
- 28% of the world’s agricultural land produces food that is wasted or lost.
- The economic impact of food waste is calculated at about 750 billion USD per year.
- In 2020 alone, we have already wasted around 892 million tonnes of food.
The problem is so big that the United Nations set a waste reduction goal as part of their Sustainable Development Goals. The objective is to “halve per capita global food waste at the retail and consumer level, and reduce food losses along production and supply chains by 2030“.
What Are the Causes of Food Waste?
As we’ve already mentioned, some of the food is wasted before it ever reaches you.
Food waste across the supply chain is more prominent in underdeveloped countries. Whereas in developed countries, most of the waste happens at the retailer and consumer level.
Let’s look more in-depth at some of these different causes.
#1 – Never being harvested
25% of a farmer’s produce is left to rot in the field. This is mainly due to imperfections in the production process.
Consumers and retailers have become increasingly picky about the quality and look of their fruits and vegetables. So, if the product has some imperfections, farmers tend to disregard it completely and let it rot in the fields.
A decrease in demand can also lead to food never leaving the farm. The COVID-19 pandemic, for example, led to a huge drop in demand for fresh fruits and vegetables, both by consumers and grocery stores and restaurants.
So farmers had to let their produce go and not harvest it, leading to tons of wasted food.
#2 – Damaged on the road
Transporting food is harder and more difficult to do than you think. Refrigeration units and big freezers are put in place. But sometimes taking food from point A to point B can damage it in various ways:
- Refrigeration units can break or deregulate temperature on the way. With no one to check on their status, they can quickly spoil.
- Food can smash into each other or when transported through a bumpy road. This can lead to the packaging of packed foods to break, fruit and vegetables to be damaged, and lots of food to fall out of their containers.
- Blame the weather! If it ends up being too hot or too cold that day, food that’s not in temperature-controlled containers can end up being spoiled.
#3 – Thrown out by inspection
Most food never goes directly to grocery stores or restaurants. It usually stops at a distribution facility. There, designated inspectors look at its quality and look for any imperfections.
Even if the food has been lucky enough to survive the long road to their destination, it is now up to facility inspectors to determine its fate if it has suffered a bit of damage.
Once the food inspectors have removed all the unlucky foods, they’ll now be put in another truck to be transported to their next destination.
#4 – Discarded by grocery stores and restaurants
During transportation from the distribution facility to the retailers or restaurants, a heap of damage can happen, which we’ve already discussed.
So, once food reaches its (almost) final destination, it’s also inspected by the grocery stores and restaurants. They throw out any potentially damaged food, which might have been unhealthy to eat, spoiled, or overripen.
Once they’re up for sale in grocery stores, some of them might end up not being purchased by customers before their expiration dates, which leads to food loss.
The food bought by restaurants suffers a similar fate. Restaurants throw away some of the food that expires before serving to customers. And all of the customers’ unfinished meals go in the trashcan too.
#5 – Thrown away by end customers
And now we get to you. As a food purchaser and consumer, you are the end of the chain. However, don’t underestimate your impact.
Imagine that only a portion of the food makes it to your table, once it’s been filtered through the supply chain. And then you end up wasting some of that food as well.
By wasting food, you’re contributing to a large problem, which is threatening our water resources and the quality of air in our environment.
How You Can Help
By now, you should be aware of what food waste is, the scope of the problem, and who is causing it. Luckily, some companies are addressing this issue at all levels, and TotalCtrl is at the forefront of that initiative.
We have created food waste solutions for municipalities, restaurants, and for you, the consumer.
By downloading TotalCtrl Home, you can dramatically reduce the amount of waste you produce. You get control over your food inventory, get expiration date alerts, and customized recipes based on the food you have on your fridge and your pantry.
If you want to be part of the change, head on over to the App Store or Google Play and download TotalCtrl Home for free!
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Food waste is one of the biggest unseen expenses in the restaurant industry. According to the U.S. Food and Drug Administration (FDA), between 30% to 40% of the food supply in the U.S. is wasted, with restaurants accounting for a significant share of that waste. Matter of fact, other studies show that restaurants can waste between 4% to 10% of the food they purchase.
Why is food waste a problem for restaurants?
Food waste doesn’t just reduce your profits—it also takes a significant toll on the environment by contributing to greenhouse gas emissions and squandering valuable resources like water, energy, and labor. The upside? With the right strategies, training, and systems in place, restaurants can dramatically reduce waste, improve operational efficiency, and build a more sustainable brand. Reducing food waste isn’t just good for business—it’s good for the planet, and your customers will take notice.
Why is it important to reduce food waste in restaurants
Food waste in restaurants is both a financial and environmental issue. According to WRAP, the hospitality sector generates 1.1 million tonnes of food waste every year, with over 75% of that waste being avoidable. Much of this food is perfectly edible, meaning restaurants are essentially throwing away money. The cost of food waste to the hospitality industry is estimated at £3.2 billion annually, or roughly £10,000 per outlet!
Environmentally, when food waste ends up in landfills, it decomposes and produces methane—a greenhouse gas with over 80 times the global warming potential of carbon dioxide.
Additionally, wasting food means squandering all the resources that went into producing it: water, land, energy, and labor. The water footprint alone of annual UK food waste equals approximately 5.4 billion cubic meters.
Why does food waste happen
Before you can reduce waste, you need to understand where it’s coming from. The most common sources of food waste in restaurants include:
- Overstocking or over-prepping: Buying or preparing more than you need leads to spoilage.
- Poor storage practices: Improperly stored food expires faster.
- Inconsistent portion sizes: Too-large servings mean more plate waste.
- Prep waste: Trimmings, peels, and unused offcuts often go straight to the trash.
- Menu design flaws: Dishes with unique, rarely used ingredients can increase spoilage.
Want to delve more into the topic of food waste? Check out our podcast-episode on Preventing food waste with the Country Manager at Too Good To Go!
4 tips to reduce food waste in restaurants
With a few strategic changes, restaurants can significantly cut down on waste while improving efficiency and sustainability. Here are four practical tips to help reduce food waste in your establishment.
1. Organize your walk-in to minimize waste
Your walk-in cooler is ground zero for food waste prevention. Here are best practices to ensure it supports your waste-reduction goals:
- Label everything: Include clear dates and item names.
- Rotate stock (FIFO): First in, first out. Teach your team to always use the oldest stock first.
- Group similar items: Makes it easier to find what you need and prevents over-ordering.
- Separate raw and cooked items: Avoid contamination and make better use of space.
- Set a weekly “walk-in check”: Assign staff to clean, consolidate, and log items nearing expiry.
2. Track food waste daily
Logging waste might feel like a chore, but it’s a critical first step toward reducing it. Start by tracking waste in key categories:
- Spoilage – ingredients that go bad before they’re used
- Prep waste – excess trimming or mistakes during food prep
- Plate waste – food left uneaten by customers
- Theft or misuse – intentional or accidental loss of inventory
By consistently tracking these areas, you’ll begin to spot patterns—giving you the insight needed to make smarter purchasing decisions, improve prep routines, and train staff more effectively.
3. Use technology to your advantage
Tools like TotalCtrl let restaurants log waste directly within their inventory system, making the process faster and more effective. This means:
- No more clunky spreadsheets or messy clipboards
- Real-time insights into where and why waste is happening
- The ability to connect waste data with inventory and sales for smarter decision-making
With everything in one system, it’s easier to take action—and see results.
4. Optimize operations using waste data
Once you start collecting data, turn insights into action:
- Redesign menu items – Get creative with offcuts and surplus ingredients to minimize waste and add value.
- Recalculate prep amounts – Base prep volumes on real sales data, not assumptions, to avoid overproduction.
- Train your team – Emphasize portion control, efficient prep techniques, and a waste-conscious mindset in daily operations.
Small changes, guided by data, can lead to big savings and a more sustainable kitchen.
Read more about our Impact Reporting Tool here.
Additional ways to reduce food waste in restaurants
Here are more cost-effective and sustainable strategies to reduce waste:
- Offer flexible portion sizes: Let customers choose smaller portions to reduce plate waste.
- Donate excess food: Partner with local food banks or charities to repurpose unsold meals.
- Repurpose ingredients: Use trimmings creatively (e.g., bread into croutons, peels for stocks).
- Use seasonal ingredients: Reduces cost and spoilage while supporting local producers.
- Educate your staff: Train employees to recognize expiration labels, prep efficiently, and store correctly.
- Offer staff meals: Reduce waste and boost morale by using surplus to feed your team.
- Encourage takeaway: Provide eco-friendly containers so guests can bring home leftovers.
- Compost food scraps: Divert unavoidable waste from landfills when donation isn’t possible.
Try our Restaurant Inventory Management Software for free!
Conclusion
Food waste isn’t just a kitchen issue—it’s a business opportunity. By organizing your storage, tracking waste, and using smart tools like TotalCtrl, you can cut waste dramatically, save money, and run a more sustainable operation.
Turn your food waste into cost savings. Get started with TotalCtrl and take control of your kitchen today!
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Why smart inventory management is a game-changer for hospitality
In the fast-evolving hospitality industry, efficient inventory management is no longer a nice-to-have—it’s a strategic necessity. In 2025, innovative hotels and restaurants are turning to smart inventory systems to improve accuracy, reduce waste, and boost operational efficiency.
The evolution of hospitality inventory management
Inventory management in the hospitality industry has come a long way. What once depended on manual counts, paper logs, and guesswork has been transformed by smart technology into a fast, accurate, and data-driven operation.
From spreadsheets to smart systems
Traditional inventory methods—manual counts, spreadsheets, and paper logs—are prone to error and inefficiency. Smart inventory solutions are revolutionizing this process with automation and real-time data tracking.
The hidden costs of manual inventory counting
Labor-intensive processes, stock discrepancies, and spoilage can cost thousands monthly. By digitizing manual inventory control, hospitality businesses can reduce overhead while improving decision-making.
Smart inventory by the numbers
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Inventory counts completed 50% faster
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62% less time spent on stock-taking
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35% reduction in food waste within 30 days
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Just a 5-minute digital setup to get started
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By digitizing inventory control, hospitality businesses and restaurants can reduce overhead while improving decision-making.
Key features of modern inventory management systems
Today’s inventory management solutions are designed to streamline operations, reduce waste, and provide real-time insights. Here are the core features that set modern systems apart:
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Digital Inventory Counting
Effortless stock counts using mobile devices or tablets—no more paper or manual entry. -
Instant Digitization
Capture and update inventory data instantly from any device, anywhere. -
Real-Time Stock Tracking
Monitor inventory levels across locations in real time, reducing the risk of overstocking or shortages. -
Automated Alerts & Reporting
Receive proactive notifications on low stock, expirations, or discrepancies, along with scheduled reports. -
Smart Integration Capabilities
Seamlessly connect with POS and ERP systems like SAP Ariba for a unified workflow. -
Automated Report Generation & Sharing
Generate customizable reports with ease and share them with your team or stakeholders in just a few clicks. -
Centralized Multi-Location Management
Manage inventory across multiple outlets from one intuitive dashboard, ensuring consistency and control.
A Success Story: Ostehuset’s inventory transformation
Ostehuset, a well-known hospitality business, streamlined their operations with a smart inventory solution—cutting inventory management time by 62%. The switch resulted in faster workflows, fewer errors, and lower costs!
How to implement smart inventory in your hotel or restaurant
Train your team: Choose intuitive tools with minimal learning curves.
Integrate seamlessly: Connect with existing POS and procurement software.
Optimize continuously: Monitor usage data to refine inventory levels and reduce waste.
The future of hospitality inventory management
AI & machine learning: Predictive stock recommendations
Advanced analytics: Track performance and demand trends
Sustainability insights: Measure food waste and environmental impact with accurate reporting
Ready to get started?
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Hey there! Today, we’re diving into a crucial topic for anyone running a business that relies on stock: the physical inventory count. It might sound a bit tedious, but it’s essential for keeping everything on track.
What is a physical inventory count?
A physical inventory count involves your team taking the time to physically count every single item in your inventory. The frequency can vary—some businesses conduct counts annually, monthly, weekly, or even daily, depending on their needs. This process provides a clear snapshot of what you have, supporting various aspects of your business.
Why should you do a physical inventory count?
- Ensure accuracy: Over time, discrepancies can arise due to items being damaged, misplaced, or stolen. A physical count helps rectify differences between your records and actual stock.
- Prevent stockouts and overstock: Running out of popular items can disappoint customers, while overstocking leads to wasted resources. Physical counts help maintain balanced inventory levels.
- Improve processes: Physical counts can reveal issues in your inventory management. This is an excellent opportunity to streamline operations and resolve any existing problems.
- Boost customer satisfaction: When customers find what they need in stock, they’re happier and more likely to return. Accurate counts ensure product availability, enhancing customer experience.
Tips for a smooth physical inventory count
- Plan ahead: Schedule the count for a time when your business is less busy, such as after hours or during a slower season, to minimize distractions.
- Organize your space: A tidy environment facilitates easier counting. Group items together and label shelves to quickly locate everything.
- Involve your team: Counting is a team effort. Assign roles and work collaboratively to enhance efficiency and accuracy.
- Double-check your numbers: Once counting is complete, carefully review the numbers and consider cross-checking to ensure everything aligns.
Although a physical inventory count may feel like a chore, it’s vital for running a successful business. Maintaining accurate inventory not only aids your operations but also enhances customer experience. At TotalCtrl, we understand the challenges of inventory management, which is why we offer an intuitive tool designed to simplify your inventory counts and streamline your processes. So, roll up those sleeves, get your team involved, and let TotalCtrl help you tackle that count with ease!
Got questions or want to share your experiences with inventory counts? Drop them in the comments below! Let’s keep the conversation going.
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Join us for a chat with Anna Strejcová, an expert on reducing food waste at Zachraň jídlo. They are working to cut down on food waste by donating food, running information campaigns, organizing events, and teaching companies how to tackle this issue.
Anna will talk about how Zachraň jídlo started, their efforts to track food waste in places like canteens, schools, hospitals, and care homes, and the goals of their projects, Food Waste Prague and foodCIRCUS. She will also share tips on how to reduce food waste at home, discuss the challenges Zachraň jídlo has faced, and share the lessons they’ve learned. Plus, Anna will talk about useful resources she follows on the topic of food waste.
Feel free to follow Anna’s journey on her LinkedIn: https://www.linkedin.com/in/annastrejcova/
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TotalCtrl is producing this podcast. The company builds digital products in collaboration with restaurants, hotels, municipalities, and households to ditch manual processes, streamline food inventory management, and generate the monthly cost of goods sold and accounting reports.
For more information, you can visit www.totalctrl.com or feel free to write us via LinkedIn.
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If you have any feedback and suggestions for upcoming episodes or would like to suggest more guests, you can write to the moderator Ricardo Monagas.
Here is a complete Media Kit with different versions of our logo, banners, style guides and our products sneak peeks.
Here is a complete Media Kit with different versions of our logo, banners, style guides and our products sneak peeks.
Here is a complete Media Kit with different versions of our logo, banners, style guides and our products sneak peeks.
Here is a complete Media Kit with different versions of our logo, banners, style guides and our products sneak peeks.
Here is a complete Media Kit with different versions of our logo, banners, style guides and our products sneak peeks.
Here is a complete Media Kit with different versions of our logo, banners, style guides and our products sneak peeks.