Smarter inventory. Healthier outcomes. With TotalCtrl, healthcare providers gain a smarter, more responsive way to manage inventory—streamlined, compliant, and built to support everyday management in the healthcare industry.
Healthcare inventory management is the process of tracking, managing, and optimizing the flow of medical supplies—from medications and surgical instruments to PPE and patient care items.In healthcare, managing inventory isn’t just about efficiency – it’s about making sure the right supplies are available when patients need them.
That means staying ahead of demand, avoiding stockouts and waste, and ensuring compliance with strict regulations.
Traditional systems often fall short, relying on manual processes or outdated software. With TotalCtrl, healthcare providers get a smarter, more reliable way to manage inventory—one that’s built to support safe, effective patient care while reducing operational stress.
Inventory is one of the largest operational costs in healthcare, and with hospitals expected to face continued financial pressure, minimizing unnecessary spend is not just smart—it’s essential.
Our inventory count app and order management system make it easy to stay ahead. With real-time insights, automated alerts, and mobile-friendly workflows, healthcare teams can avoid costly last-minute orders, reduce stockouts, and eliminate expired or unused inventory.
By giving staff access to accurate inventory levels and usage trends, you can also improve compliance, reduce risks, and—most importantly—make sure that critical supplies are ready when patients need them most.
Healthcare inventory isn’t like other industries. Mistakes can be costly and have big consequences. Traditional systems—paper logs, spreadsheets, or outdated ERPs—simply don’t cut it anymore.
Healthcare providers without a modern inventory system face real challenges, such as:
When essential items run out—especially during emergencies—care delivery can be delayed or compromised. Stockouts not only risk patient outcomes but can damage trust and increase operational strain.
When expiration dates aren’t tracked systematically, supplies can become unusable before they’re ever touched. This not only wastes money but also poses compliance risks and potential harm to patients.
Healthcare providers must adhere to detailed documentation and traceability standards. A digital, auditable system is no longer a nice-to-have; it’s a necessity.
Without clear visibility into what’s already on hand, teams tend to over-order “just in case.” This leads to excessive inventory, cluttered storage, and higher carrying costs—often with no added benefit.
Manual inventory counts are time-consuming, error-prone, and divert clinical staff away from patient care. Automating this process frees up valuable hours and ensures data accuracy.
TotalCtrl offers an intelligent, cloud-based solution built specifically for the unique demands of healthcare:
Know exactly what you have, where it is, and when it expires - across departments.
Generate detailed logs and reports for easy compliance, inspections, and traceability - whenever you need them.
Enjoy a seamless user experience with our easy-to-navigate interface, allowing your team to get up to speed quickly.
It’s scalable for both. Whether you run a small practice or a large hospital, TotalCtrl fits your needs.
TotalCtrl is designed to help track key inventory details like expiry dates and batch numbers. Contact us to discuss your specific tracking needs.
TotalCtrl follows industry best practices for data privacy and security. Contact us to learn more about compliance and integration options.
TotalCtrl can integrate with many leading EMRs, ERPs, and procurement systems. Talk to our team to see how it fits your tech stack.
Book a demo to see how TotalCtrl works and how it can help your healthcare business increase efficiency and reduce costs.
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